As used in this policy, “personal information, posts, and data” means information that would allow a party to identify you such as, for example, your name, address or location, telephone number or email address.
- Privacy policies and data collection and use policies should be human readable, comprehensive, and easy to locate;
- Only the minimum amount of information reasonably necessary to provide you with services should be collected and maintained, and only for so long as reasonably needed or required;
- Information you provide through our Websites, or that we gather as a result of your use of our Websites or Tent services, should not be used for marketing or advertising purposes, nor should it be provided voluntarily (without your permission) to anyone else unless required; and
- Unless restricted or prohibited by law, and provided your email address has been collected and retained, you should be notified when circumstances require Apollic to provide a third party with your personal information, posts, and data.
Personal Information Apollic Collects
We may collect personal information, posts, and data at several places on the Websites, including without limitation:
- when you provide us with your personal information, posts, and data such as by sending an email to us or signing up to receive a newsletter or our events listing;
- when you subscribe to one of our email lists or register to establish a user account on any of our Websites
- when you sign up for an account or pay for services;
- when you join the Apollic network through Cupcake.io, and when you thereafter create/edit your profile page, identify your content, create posts, and/or establish a Apollic Tent; and
- when you provide personal information, posts, and data in connection with your participation on the Websites as posts or profile info.
What Apollic does with Personal Information
Emails and Newsletters. We use the personal information, posts, and data you provide to us when you send us emails or sign up to receive our newsletter or events listing in order to respond to your request — for example, to reply to your email or to send you communications about news and events related to Apollic. Personal information submitted as part of our email discussion lists is used for the purpose of managing the discussion lists. Your name and email address will typically be visible to other list participants when you correspond on the list and to the general public in the discussion archives. All emails sent to the discussions list are publicly archived.
Payments. When you pay for a service via the account administration or signup pages, your personal information, posts, and data will be handled in one of two ways, depending on which option you choose.
- If you purchase a t-shirt or other merchandise from Apollic, we will use your personal information, posts, and data for the purpose of sending you the items you purchased.
Regardless of the method by which you pay to Apollic or purchase a t-shirt or other merchandise, we additionally use the personal information, posts, and data you provide for the purpose of contacting you about upcoming news and events relevant to Apollic. When we contact you for the first time after your payment, we will use reasonable means to give you the option to choose not to be contacted in this manner again. When you donate money as part of one of Apollic’s fundraising campaigns, your name will be published on our “supporters page” unless you request otherwise.
Cupcake.io. When you join our network you provide personal information, posts, and data to create your account and establish a password and profile, and to create a Tent. We use that personal information, posts, and data to establish and maintain your accounts, provide you with the features we provide for account holders, to act as your Tent service provider, and for the purpose of contacting you about upcoming news and events relevant to Apollic.
By joining the Apollic network, you are given a public profile page where you can voluntarily post personal information, posts, and data for public viewing. The information that you submit on your public profile page, including but not limited to information you provide in your profile and any photograph or image of yourself you upload, is posted by you at your discretion (although subject to Apollic’s Terms of Service). The information you publish on your public profile page, including your personal information, posts, and data, may be used by anyone who views that information for any lawful purpose. Apollic may use the personal and non personal browsing information you provide in your public profile to promote the mission of Apollic.
Participating in Our Community: Registered Users. When you register to obtain a user account on any of the Websites (any such person, a “Registered User”), including but not limited to Cupcake.io (located at https://cupcake.io) or Cupcake.is (located at https://cupcake.is) you may be asked to provide personal information, posts, and data to create your account and establish a password and profile. Providing your real name is optional. If you do provide your email address, it will allow us to send you your password if you should forget it. If you voluntarily provide your real name in connection with any content you submit to any Website, your name may be associated with the content you contributed (such as when you make a post). We will also use that personal information, posts, and data to establish and maintain your membership and provide you with the features we provide for Registered Users, and for the purpose of contacting you about upcoming news and events relevant to Apollic.
Registered Users on the Cupcake.io and Cupcake.is Websites are automatically provided with an application where you may post personal information, posts, and data for public and restricted viewing. You are not required to post any information or personal information, posts, and data on this application, but may be posted in your own sole discretion (although any information posted remains subject to Apollic’s Terms of Service). Please note that the information you publish on your public profile and posts, including your personal information, posts, and data, may be used by anyone who views that information for any lawful purpose and, where relevant, subject to license terms set forth in Apollic’s Terms of Service. Apollic may use the personal and non personal browsing information you provide on your public page to promote the mission of Apollic and the OpenEd Website. If provided, your name may be associated with content you contribute to the OpenEd Website.
Disclosures of Personal Information
In general, it is not Apollic’s practice to disclose personal information, posts, and data to third parties. We may share personal information, posts, and data in two instances:
First, Apollic may share personal information, posts, and data with our contractors and service providers in order to maintain, enhance, or add to the functionality of the Websites or the Tent service.
If Apollic is required to provide a third party with your personal information, posts, and data (whether by subpoena or otherwise), then provided we have collected and retained an email address for you, Apollic will use reasonable means to notify you promptly of that event, unless prohibited by law or Apollic is otherwise advised not to notify you on the advice of legal counsel.
Security of Personal Information Collected via the Websites; Tent
Apollic has implemented reasonable measures to protect against unauthorized access to and unlawful interception or processing of personal information, posts, and data that Apollic stores and controls. However, no website can fully eliminate security risks. Third parties may circumvent our security measures to unlawfully intercept or access transmissions or private communications. We will post a reasonably prominent notice to the Websites if any such security breach occurs.
Servers using the Tent protocol, including Apollic Tent services, has security risks in addition to those described above. Among other things, Tent is vulnerable to DNS attacks, and using Tent may increase the risk of phishing.
Data Usage Policy: Non Personal Browsing and Site Usage Information
Our Data Usage Policy covers how we maintain and use information about you that is collected by our Websites and server logs, including when you log into a website using your Apollic Tent.
Non Personal Browsing Information We Collect. When you use the Websites, our servers (which may be hosted by a third party service provider) may collect information indirectly and automatically (through, for example, the use of your “IP address”) about your activities while visiting the Websites and information about the browser you are using. In addition, whenever you use your Apollic Tent to log into a website, our servers (which, again, may be hosted by a third party service provider) keep a log of the websites you visit and when you visit them.
No Linking. We do not intentionally link browsing information or information from our Tent server logs to the personal information, posts, and data you submit to us. We use this information for internal purposes only, such as to help understand how the Websites are being used, to improve our Websites and the features we provide, and for systems administration purposes. Apollic may use a third party analytics provider to help us collect and analyze non personal browsing information through operation of our Websites for those same purposes; however, we will never use a third party analytics provider to collect or analyze any information through our operations as a Tent service provider.
No Access. As a Tent service provider, Apollic could technically access your web-based account tied to our Tent service, and could log in on behalf of any of its Tent users to any of the accounts they have accessed using their Apollic Tent. Apollic will never use this technical login ability for any purpose unless otherwise required by law.
No Retention. Apollic discards non personal browsing information from our Tent server logs once we have used the information for the limited purposes noted above, under “No Linking.”
Notice. If Apollic is required to provide a third party with your non personal browsing information or to log in on behalf of a Tent user (whether by subpoena or otherwise), then Apollic will use reasonable means to notify you promptly of that event, unless Apollic is prohibited by law from doing so or is otherwise advised not to notify you on the advice of legal counsel.
Reorganization or Spin-Offs
The Websites are not directed at children under the age of 13. Consistent with the federal Children’s Online Privacy Protection Act of 1998 (COPPA), we will never knowingly request personal information, posts, and data from anyone under the age of 13 without requiring parental consent. Our Terms of Service specifically prohibit anyone using our Websites from submitting any personally identifiable information about persons under 13 years of age. Any person who provides their personal information, posts, and data to Apollic through the Websites represents that they are 13 years of age or older.
Special Note to International Users
The Websites are hosted in the United States. If you are accessing the Websites from the European Union, Asia, or any other region with laws or regulations governing personal data collection, use and disclosure that differ from United States laws, please note that you are transferring your personal data to the United States which does not have the same data protection laws as the EU and other regions. By providing your personal data you consent to:
- the transfer of your personal data to the United States as indicated above.